Job Vacancies Department of Public Information, February 2011

Job Vacancies Department of Public Information
Job Title Information Assistant, G5
Department/ Office DEPARTMENT OF PUBLIC INFORMATION
Duty Station NEW YORK
Closing Date: Sunday, 27 February 2011
Job Opening number 11-IMA-DEPT OF PUBLIC INFORMATION-16530-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting
This position is located in the Library User Services Cluster (LUS), Outreach Division (OD), Department of Public Information (DPI). The incumbent reports to the Loans and Stacks/Interlibrary Loan Librarian.

Responsibilities
Under the direct supervision of the Loans and Stacks/Interlibrary Loan Librarian and general guidance of the Access and Preservation coordinator, the incumbent is responsible for the following duties:
Performs basic library circulation functions, including retrieval, check-out, discharge and recalls of materials.
Registers unit’s incoming and outgoing records in its record keeping system.
Conducts basic research preparatory to updating selected resources.
Performs collection maintenance according to the library’s classification systems and specialized collection arrangements.
Supports more senior library staff in the maintenance and development of electronic and other reference tools, and the compilation of bibliographies.
Assist in ensuring completeness of UN print and electronic documents collection.
Assists in accessioning, disposition, description, and database updating activities as they relate to individual collections.
Provides technical support and instruction to library patrons using electronic resources and reference tools.
Performs initial actions in order to acquire updated materials.
Satisfies requirements for the procurement, payment and inspection of goods and services using IMIS applications.
Performs digitization functions, including scanning, creating digital objects and postings to designated repositories.
Participates in production, design and maintenance of library web pages.
Drafts routine responses to enquires for approval of section and/or unit chief.
Provides document delivery services as required.
Provides administrative support for the unit and section chiefs and undertakes other duties as assigned.

Competencies
Professionalism:
- Knowledge of library operations, ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy;
- Knowledge of library classification schemes, UN documentation, and relevant information systems and networks;
- Ability to use computerized library information systems;
- Shows pride in work and in achievements;
- Demonstrates professional competence and mastery of subject matter; and
- Is conscientious and efficient in acting according to priorities, achieving results, and meeting deadlines and commitments.

Communication:
-Speaks and writes clearly and effectively;
-Listens to others, correctly interprets messages from others and responds appropriately;
-Asks questions to clarify, and exhibits interest in having two-way communication:
-Tailors language, tone, style and format to match the audience; and
-Demonstrates openness in sharing information and keeping people informed

Client Orientation:
-Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
-Establishes and maintains productive partnerships with clients by gaining their trust and respect;
-Identifies clients’ needs and matches them to appropriate solutions;
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate changes in clients’ needs and demands;
-Keeps clients informed of progress or setbacks in efforts to meet their requests; and
- Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
Five years of experience in technology-based library or related information services is required.

Languages
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method
Short-listed applicants will be assessed by competency-based interview.

Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidates are found.

Passing the New York Administrative Assessment Support Test (ASAT) is a prerequisite for recruitment consideration in the General Service category in the United Nations Headquarters at New York. To make arrangements to take this test, you may bring in person a copy of your completed Personal History Profile to the General Services and Related Categories Staffing Unit (GSRCSU), United Nations Secretariat, located at One United Nations Plaza (at corner of 1st Avenue and 44th Street), Room DC1-200. GSRCSU receives applicants every Wednesday (except public holidays) between 10.00 am and 12.00 Noon.

Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a laterdate.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.